ONLINE CLEARANCE SYSTEM FOR GRADUATING STUDENTS


ONLINE CLEARANCE SYSTEM FOR GRADUATING STUDENTS  

ABSTRACT

A  clearance  is  a  certificate  giving  permission  to  disengage  from  aninstitution.  Final  year  students  who  have  satisfied  the  academic requirements to graduate  must undergo a clearance process before they disengage  from  the  University.  The  process  of  clearing  involves  the Student’s academic department, Faculty, Bursary, Students Affairs, Library, Hostel,  Sport  department,  Health  Centre  and  Registry  (Exams and  Records).  A student is allowed to collect his/her graduation. 

Certificate only after he/she has been cleared for something to be done. 

Currently, the student’s clearance process is done manually in Institutions.

The aim of this project is to design and develop an online student’s Clearance system using PHP and MySQL that will eliminate the delays in the manual process and create a central repository for students to be cleared. It will be implemented as a web-based application which will be a central repository for clearing students.

CHAPTER 1 

INTRODUCTION 

                              1.0 OVERVIEW 

A  clearance  is  a  certificate  giving  permission  to  disengage  from  aninstitution.  Final  year  students  who  have  satisfied  the  academic requirements to graduate  must undergo a clearance process before they disengage  from  the  University.  The  process  of  clearing  involves  the Student’s academic department, Faculty, Bursary, Students Affairs,  Library, Hostel,  Sport  department,  Health  Centre  and  Registry  (Exams and  Records).  A student is allowed to collect his/her graduationCertificate only after he/she has been cleared for something to be done. 

Currently, the student’s clearance process is done manually in Institutions.

The aim of this project is to design and develop an online student’s Clearance system using PHP and MySQL that will eliminate the delays in the manual process and create a central repository for students to be cleared. It will be implemented as a web-based application which will be a central repository for clearing students. The main modules of clearance system are Main Module, Clearance Registration, Cleared/ Not Cleared and Administer.  The user is created and managed by the SystemsAdministrator using the Administer module.  

     1.2 Statement of Problem 

In this institution where there is an increase in the number of Graduating Students, the  problem of  manually  documenting  and  keeping  track  of student graduating will challenge this project work seeks to address it as it becomes very alarming when there is a change in management 

                        1.3 AIM AND OBJECTIVES

The objective  of  this computer  software  based  online  clearance  system for the graduating student includes the following: 

1. To effectively and efficiently process students clearance. 

2. To  provide  a  reliable  and  transparent  system  devoid  of  personal  Inclination and interest. 

3. To ensure prompt clearance.  

4. Better record keeping. 

          1.4 SCOPE OF STUDY 

The  need  to  develop  an  online  clearance system  for  documenting, fast and better record keeping using the Federal University of Petroleum and Resources as a case study, Delta State, Nigeria.  

              1.5 LIMITATIONS 

This  project  covers   some  of  the  aspect  of  a  computer   software  

based Online clearance system using Caritas University as case study. 

However the following are the constraints: 

TIME CONSTRAINTS:  Due to time constrain the web-page covers only clearance for various departments by the graduating student. 

FINANCIAL CONSTRAINTS:   Due financial constraints peoplecannot afford    this    kind    of    process    online    especially    towards    the cost of accessing the internet. Therefore, it would cost a lot to develop a full web-based clearance system. Some documents were considered

confidential and were not made available. 

                      1.6 DEFINITION OF TERMS 

Computer Network:  Computer network is a system that connects two or more computers together using a communication link. 

World Wide Web:  World Wide Web simply called “www” is the most    important    tool    of    the    internet,    it    was    created    in    the    late 1980’s in Europe and was limitedly use in academics cycle.  

Clearances:   official  certification  of  blamelessness  trustworthiness or  suitability  for  graduation  and  issue  of  certificate  in  degree course. 

File  Transfer: Any  kind  of  computer file  can  be  sent  via  the  internet from  one  internet  user  to  another.   Table  of  account  in  a spreadsheet, design  by  a  graphic  artist,  music  and  sound  files  etc.  Can all be exchanged in this way? 

Web Browser:   this is    special    kind    of    software    that    processes Hypertext mark-up language (HTML) document. In other words, a Web browser is a computer program that interprets HTML command to collect, arranged and display the parts of a web page. 

Web  Site:  A web site is a collection of many interconnected web page  organized    by    a    specific    college,    organization    company    etc., containing  web  page  (goods  and  commodities)  on  the  internet. Web site is stored on web servers. There are many web sites and thousands of HTML pages on each web site. A web is a treasure of information and entertainment. 

Hyperlinks:  Hyperlinks are highlighted words and phrase you find on a web document that you can click on as to jump to some other document or internet services. 

Online:  connected via a computer attached to or available via a central computer network 

Offline:  Disconnected from computer network, describes a Computer terminal   or    peripheral    devices    disconnected    from    a computernetwork.  

System:   Set of computer components that is, an assembling ofhardware, software and peripheral functioning together. 

                            CHAPTER TWO 

                            LITERATURE REVIEW 

    2.1 ROLE OF INFORMATION TECHNOLOGY IN THE ACADEMIC SYSTEM 

The introduction of computer into information technology has massively improved  the  information  needs of  organization;  the  success  of  this machine  is  dependent  on  the  knowledge  base.  Therefore, one can beprompted to as aloud “what is a computer?”    

Funk    (1980)   defined    a  computer;  as  an electronic  device  that  can  perform  automatically  at  a    high    speed    of    a  sequence  of  logical    operations  according  to instructions giving to it inform of pre-arranged program.  

Anigbogu    (2000)    define    a    computer;   as    an    electronic    device  capable  of accepting data and instruction; process the data base on the instruction to generate result or output in such a manner that is yet to be equaled  by  any  other  known  machine  to  mankind.

Chimezie    (1990)  define    computer    by    saying    that    computers    are    looked  upon    as  obedient  servants  who  are  ever  ready  to  free   man  from  tedious procedures and produce result as compared with human computing time. 

Obilikwu  (1995)  define  a  computer  as  a  machine  that  is  capable  of  accepting input  data,  store  and  process  the  data  base  on  the instructions giving  by  the  computer  users  and  in  this  way  produce  expected    result,  generally  called  output. World  net  describes  an information  system  (I.S)  as  systems  consisting  of all  communication channels  used  within  an  organization  and  include software  and hardware. It may also be define as a system that collect and process data (information)  and  provide  it  to  manager  of  all  levels  that  use  it  for decision making, planning, program implementation and control. 

The  aim  of  information  system  to  admission,  registration,  result processing  and      clearance    in   universities   using   computer   software  based    online  clearance    system    is    to    improve    the    quality    andaccuracy    of    information  provided    to    all    involved    as    well    as  assisting  universities  in  compiling  and reporting information, making work lesser for the management. 

Information technology has beenan integral part of academic system since almost four decades. 

According  to  Hewlet  (1993)  the  world  is entering an era in which technology will literally transform every aspect of  business,  every  aspect  of  life  and  every  aspect  of society.  Since the arrival of internet technology, school system has taken a new shape style with a blendof convenienceand satisfaction.  

Taylor  (1980) says  that computer  base  education  includes  both  computer-assisted  instruction programs that interact with students in a dialogue and a broader array of educational computer   applications    such   as    simulations    or  instructions    in  computer    programming.   Learning  from   a    student  bedroom,  office or anywhere  in  the  world  has  made  its  way  into  

university    system    with    the  advent    of    internet    technology.  

Information technology hasalways helpedthe university system to educate    student    in    better    way.    To    explain   few examples, Student online clearance is a method where the student obtains his/her clearance letter without carrying files around. This issafe, fast and has no hazels. 

Filling  out  the  documents  and  comparing  options  and  writing for approval  is   a    time    consuming    process.   Through the internet, this process is made much easier and sometimes the approval is made within minutes.   This explains anefficient   way of   obtaining   clearance and saves time and money for students. 

.

ONLINE CLEARANCE SYSTEM FOR GRADUATING STUDENTS



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